I’d like to take a moment to introduce you to some thoughts and ideas that may help you simplify and better understand the world of Information Technology. Today’s topic is 3 Ways to Stay Secure When Using the Cloud
- Don’t Be Silly with Passwords
Passwords like your birthday, “12345”, or “Password1” are no good. The Wall Street Journal recently published a list of the most used passwords – and it is scary. If you have a password that is on this list, change it. The hackers and bad guys are going to try this first. And, I mean, think about it – this list of passwords is out there for everyone to see! Kind of scary that this kind of data is published. Don’t be silly, and adhere to the following best practices in password creation:Recycle your cans and bottles for sure, but not passwords. Do not use the same one if you can help it. When asked to change your password, do not use the same password, and just add a “1” or another letter or symbol at the end. Be strong. Not with your bench press, but with your password creation. Use a combination of uppercase and lowercase letters, numbers, and special characters. And don’t be mad about it. Do you want your information safe and secure, or do you want it in the hands of unauthorized people? Microsoft has a helpful set of password creation standards you can check out for extended reading. Lastly, apply the K.I.S.S. Method. This is something I learned back when my grandpa was still around. It stands for “Keep It Simple Stupid.” Just don’t be too simple with passwords. For example, the password “ourhouse” is awful. But the password “0uRH0u$3” might be acceptable.
- Watch Your Network
It is so convenient to link up nowadays. Just pull up to the nearest Starbucks, order a Green Matcha Tea Latte (steamed, with coconut milk – you won’t be disappointed), break out the laptop, hook up to the Wi-Fi and get some work done. But first, run a background check on the others who are on the Wi-Fi. You may want to collect three references and their credit scores as well. In all seriousness, how much do you know about the people you are sharing that PUBLIC network with. Jumping to their Wi-Fi to Google for “what the heck is Matcha green tea” from your phone is probably not a big deal. But hooking up to the Wi-Fi on your work laptop and accessing company records? Think twice.
- Keep in Touch with IT
Consult your IT provider to talk about when and where to securely access company files while working outside the office. Ask how your data is being backed up, and if and how it will be encrypted. If none of these solutions are in place, then you and your IT person should have a talk about implementing them into your business model. Working from anywhere on the planet is pretty awesome, just be sure that you do it the right way. Trust and do not be afraid of cloud technology. By implementing cloud solutions, businesses like yours have moved CAPEX costs (computer hardware) to OPEX costs (just paying a subscription for cloud services, and not for hardware). Over time, the decrease in CAPEX coupled with the ability to work from anywhere will hopefully pay for itself – and help grow your business.
If you have any questions in the meantime, please contact us. I will respond personally to every question.
I.T. Manager Atlantic Office Machines